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Event planning isn’t easy. There are a lot of moving parts to make an event go as smoothly as possible. We’ve listed tips to help you plan along the way.
Published on February 7, 2024
1. Create a checklist and timeline
This is one of the most important tasks to do in the beginning to everything and everyone on track and organized. Create it in Excel. Add columns such as Progress and Responsible Party. Update the checklist on a daily or weekly basis.
2. Establish a budget
Work with your clients on how much they’re allotting toward the event. Break it down to include all aspects of the event. Include an Estimate column and an Actual column to see where you can move money around to stay within budget. Some items may cost more than you had estimated and some less.
Hopefully, in the end it all evens out and you don’t go over budget.
3. Go big first
Book the big things first, like venue and music. You probably already have what you like in mind and so do many others. People often book months and sometimes even a year in advance. So, it makes sense to start there.
4. Choose vendors wisely
Vendors can make or break your event. Select vendors with excellent reviews. Once you’ve researched them, meet with them to get a sense of how you can best work together. Creating a great relationship with vendors will go a long way.
5. Listen carefully
Your clients have a vision. You also have ideas. Listen to what they want and offer ideas that align with their vision or help augment it. After the event, send a survey and listen to what people are saying, so you can improve if necessary.
We hope these tips help you plan a successful event. Another important tip is to make sure your clients are protected with event insurance.
Markel offers event liability insurance to hosts and honorees, protecting from incidents such as property damage to the venue or injury to a guest. Up to $2 million in event liability insurance can be purchased by your client from Markel any time at least 1 day before the event. Policies start as low as $75.
By offering event insurance, it will not only protect your clients, but it can also protect you by potentially decreasing your own business liability risk for accidents due to negligence of the event host or honoree. Markel Specialty's event insurance is an easy and affordable solution for your clients – a free event insurance quote takes only a few minutes online or on the phone – that will help protect your clients (and you).
Free client materials! We can provide you with free brochures to help raise your clients’ awareness of the benefits of event liability insurance.